Add an informative email signature

June 4, 2009 at 7:28 am Leave a comment

Here’s an idea…tree

SPC’s mission is to provide accessible, learner-centered education; I think this can be further demonstrated by carrying that idea into additional aspects of daily life.

For example, it’s nice to see the “please print only if necessary” or “please consider the environment before printing this message” at the end of email messages, but if you are going to add a tag (signature) to the end of every email you send, consider an educational message.  Think about changing (or adding) the email tag to include an environmentally meaningful and thought provoking fact:

  • paper makes up 40% of landfill waste.  print only what is necessary
  • save up to 10,000 sheets of copy paper each year by printing only what is necessary
  • save up to 4 million tons of copy paper each year by printing only what is necessary
  • save a 100-foot-tall tree every year by printing only what is necessary
  • save up to 7.5 pounds of per week by printing only what is necessary

To create a new signature, follow these steps:

  1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. Under Signature, click Signatures, and then click New.
  3. In the Enter a name for your new signature box, enter a name.
  4. Under Choose how to create your signature, select Start with a blank signature.
  5. Click Next.
  6. In the Signature text box, type your name, additional information and the text you select from above.  You can also paste text to this box from another document.
  7. To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want.  These options are not available if you use plain text as your message format.
  8. Click Finish when you are done editing the new signature.

To edit an existing signature, follow these steps:

  1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. Under Signature, click Signatures, and then click New.
  3. In the Enter a name for your new signature box, enter a name.
  4. Under Choose how to create your signature, select Use this existing signature. And select the existing signature you wish to edit.
  5. Click Next.
  6. In the Signature text box, type your name, additional information and the text you select from above.  You can also paste text to this box from another document.
  7. To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want.  These options are not available if you use plain text as your message format.
  8. Click Finish when you are done editing the new signature.

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Entry filed under: eco-tips, st. petersburg college.

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who we are:

Early in 2008, St. Petersburg College recognized its responsibility to model to our students, employees and community ways to minimize global warming emissions and provide the knowledge to our graduates to help achieve a more environmentally friendly future. Because of this, the College made sustainability (defined as meeting the needs of the present without compromising the ability of future generations to meet their own needs) a top priority. As a result, the Office for Sustainability was established.

what we do:

Working alongside internal and external partners, the Office for Sustainability focuses on the following areas of environmental stewardship: educational programs and corporate training, energy and natural resource conservation, green buildings and facilities, carbon emissions, recycling and student activities.

learn more:

To learn more about The Office for Sustainability at St. Petersburg College, contact Jason Green, Sustainability Coordinator at green.jason@spcollege.edu

sustainable | SPC


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